New Access Control Doors At SAHA Central Office



Date Issued: June 19, 2016 Quick Quote #: 1706-909-37-4679

Closes: June 28, 2017 at 2:00 PM

Prepared by:

Department of Procurement

of the
San Antonio Housing Authority 818 South Flores Street San Antonio, Texas 78204

President and CEO……………………………. David Nisivoccia

Quick Quote NO.1706-909-37-4679 New Access Control Doors at SAHA Central Office

1.0 The Housing Authority of the City of San Antonio, Texas and its affiliated entities d/b/a San Antonio Housing Authority (“SAHA”) hereby invites independent Contractors to submit bids for the demolition of existing, fabrication and installation of new access control doors and associated repairs in various locations in SAHA’s Central Office building.

2.0 SAN ANTONIO HOUSING AUTHORITY (SAHA) CONTACT: All questions or request for documents pertaining to this solicitation shall be addressed to Charles Bode, Assistant Director of Procurement, telephone 210-477-6703, fax 210-477-6167 or e-mail at

3.0 APPLICABILITY: By submitting a bid, the bidder is agreeing to abide by all terms and conditions listed herein, including those terms and conditions within HUD Handbook 7460.8 REV 2, Procurement Handbook for Public Housing Agencies, dated 2/2007and HUD Table 5.1, Mandatory Contract Clauses for Small Purchases Other Than Construction and if attached; HUD 5370EZ, Davis Bacon or HUD Wage Decision.


SAHA’s RESERVATION OF RIGHTS: SAHA reserves the right to:

  1. 4.1  Reject any or all bids, to waive any informalities in the solicitation process, or to terminate the solicitation process at any time, if deemed by SAHA to be in its best interest.
  2. 4.2  Terminate a contract awarded pursuant to this solicitation at any time for its convenience upon delivery of a 30-day written notice.
  3. 4.3  Determine the days, hours and locations that the successful bidder shall provide the items or services called for in this solicitation.
  4. 4.4  Reject and not consider any bid that does not, in the opinion of SAHA, meet the requirements of this solicitation, including but not necessarily limited to incomplete bids and/or bids offering alternate (not including “or equal” items) or non-requested items or services.
  5. 4.5  SAHA reserves the right to:
    1. 4.5.1  To make an award to the same bidder (aggregate) for all items; or,
    2. 4.5.2  To make an award to multiple bidders for the same or different items.

5.0 BIDDER’S RESPONSIBILITY: Each bidder shall carefully review and comply with all instructions provided herein, or provided within any named attachments or addenda.

6.0 DEADLINE: Bids are due at the time and date posted herein. SAHA reserves the right to extend the posted deadline at any time prior to the deadline.

Equal Housing Opportunity  Equal Opportunity Employer

Rev 1 06/15/20

Quick Quote NO.1706-909-37-4679 New Access Control Doors at SAHA Central Office

7.0 QUESTIONS: All questions or request for information concerning this solicitation must be submitted in writing eight (8) days prior to the closing deadline.

8.0 HOLD PRICES/NON-ESCALATION: By submitting a bid, the bidder agrees to “hold” or not increase the bid prices for a minimum period of ninety (90) days. Quantities listed in this solicitation are for the purpose of determining best pricing per line item. Contractor shall field verify all quantities and dimensions.

9.0 METHOD OF AWARD: SAHA may, at its sole discretion, procure the applicable goods or services by issuance of a PO or execution of a contract. By submitting a bid, the successful proposer agrees to accept the PO or execute the contract.

10.0 FEES and FORMS:
10.1 FEE: All fees are all-inclusive of all related costs that a proposer will incur to provide the noted goods or services in compliance with this solicitation, including, but not limited to: employee wages and benefits, clerical support, travel and lodging, overhead, profit, licensing, insurance, materials, supplies, tools, equipment, long distance telephone calls, document copying and motor vehicle fuel, all costs shall be fully burdened.
10.2 FORMS: Bids shall be submitted utilizing the bid/fee forms included herein. Submission on forms other than the SAHA forms may result in disqualification of the response. Any bidder attached or included Terms and Conditions (Ts & Cs) are subject to acceptance by SAHA at its sole discretion.

11.0 AWARD CRITERIA: Award shall be made to the responsive and responsible contractor that submits the best value to SAHA using price and other factors listed below.

SAHA will consider the bidders ability to install during the requested timeframe along with their proposed cost.

12.0 BID COSTS: SAHA shall not compensate any bidder for any costs that may be incurred in responding to this solicitation.

13.0 ASSIGNMENT OF PERSONNEL: SAHA retains the right to demand and receive a change in personnel assigned by the Contractor to provide services to SAHA if SAHA believes that such change is in its best interest.

14.0 UNAUTHORIZED SUB-CONTRACTING PROHIBITED: The successful bidder shall not assign any right, nor delegate any duty for the work proposed pursuant to this solicitation (including, but not limited to, selling or transferring the ensuing PO or contract without the prior written consent of SAHA. Any purported assignment of interest or delegation of duty, without the prior written consent of SAHA shall be void and may result in the cancellation of the PO or contract with SAHA.

Equal Housing Opportunity  Equal Opportunity Employer

Rev 1 06/15/20

Quick Quote NO.1706-909-37-4679 New Access Control Doors at SAHA Central Office

15.0 LICENSING REQUIREMENTS: By submitting a bid the successful bidder certifies that he/she possess and will, prior to issuance of a PO or execution of a contract, present to SAHA, proof and/or certification of the following:

  1. 15.1  If applicable, local business license issued by the City of San Antonio.
  2. 15.2  If applicable, a copy of the bidder’s license issued by the State of Texas licensing authority allowing the bidder to provide the services or products as detailed herein.

16.0 PERMITS: Contractor shall obtain all permits required to complete the work per the specifications.

17.0 INSURANCE: Contractor shall present to SAHA prior to PO issuance or execution of a contract, proof of insurance compliant with the requirements below.

Professional Liability

Required Limits

SAHA and its affiliates must be named as a Certificate Holder. This is required for vendors who render observational services to SAHA such as appraisers, inspectors, attorneys, engineers or consultants.

Not required for this Quote

Business Automobile Liability

Required Limits

SAHA and its affiliates must be named as an additional insured and as the certificate holder. This is required for any vendor that will be using their vehicle to do work on SAHA properties.

$500,000 combined single limit, per occurrence

Workers Compensation and Employer’s Liability

Required Limits

Workers’ Compensation coverage is Statutory and has no pre-set limits. Employer’s Liability limit is $500,000. Workers’ Compensation is required for any vendor made up of more than two people. A Waiver of Subrogation in favor of SAHA must be included in the Workers’ Compensation policy.

SAHA and its affiliates must be a Certificate Holder.

Statutory $500,000

Commercial General Liability

Required Limits

This is required for any vendor who will be doing hands on work at SAHA properties.
SAHA and its affiliates must be named as an Additional Insured and as the Certificate Holder.

$1,000,000 per accident $2,000,000 aggregate

18.0 INVOICING: To help insure timely payments and unless utilizing a progress payment schedule invoices shall be sent to the following address:

If contractor lacks electronic invoicing capability they may send invoices to:

San Antonio Housing Authority, Accounts Payable,
P.O. Box 830428,
San Antonio, TX 78283-0428.

Contractor shall invoice SAHA within 60 days after the delivery of the goods or service. If contractor fails to invoice within 60 days SAHA reserves the right to not pay the invoice. In an effort to be more efficient, SAHA processes all payments electronically. Contractors will be required to complete a direct deposit form. SAHA’s standard payment terms are net 30 days.

19.0 Fair Labor Standards Act: Both parties hereby agree to comply with the provisions of the Fair Labor Standards Act (29 U.S.C. 201, et seq).

Equal Housing Opportunity  Equal Opportunity Employer

Rev 1 06/15/20

Quick Quote NO.1706-909-37-4679 New Access Control Doors at SAHA Central Office

20.0 Indemnification. The Contractor shall indemnify and hold harmless SAHA and its officers, agents, representatives, and employees from and against all claims, losses, damages, actions, causes of action and/or expenses resulting from, brought for, or on account of any bodily injury or death of an employee of the Contractor, its agent, or its subcontractor of any tier received or sustained by any persons or property growing out of, occurring, or attributable to any work performed under or related to this Agreement, resulting in whole or in part from the negligent acts or omissions of the Contractor, any subcontractor, or any employee, agent or representative of the Contractor or any subcontractor. CONTRACTOR ACKNOWLEDGES AND AGREES THAT THIS INDEMNITY CONTROLS OVER ALL OTHER PROVISIONS IN THE AGREEMENT, SURVIVES TERMINATION OF THIS AGREEMENT.

Contractor shall indemnify and hold harmless SAHA, their agents, consultants and employees from and against any and all property damage claims, losses, damages, costs and expenses relating to the performance of this Agreement, including any resulting loss of use, but only to the extent caused by the negligent acts or omissions of Contractor, its employees, sub-subcontractors, suppliers, manufacturers, or other persons or entities for whose acts Contractor may be liable.

21.0 SECTION 3: Training and Employment Opportunities for Residents in the Project Area (Section 3, HUD Act of 1968; 24 CFR 135)
(a) The work to be performed under this contract is subject to the requirements of section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u (section 3). The purpose of section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD-assisted projects covered by section 3, shall, to the greatest extent feasible, be directed to low- and very low-income persons, particularly persons who are recipients of HUD assistance for housing.

(b) The parties to this contract agree to comply with HUD’s regulations in 24 CFR Part 135, which implement section 3.

22.0 EPA REQUIREMENTS (This section applies only to Painting): Contractor must be EPA certified. Contractors performing renovation, repair and painting projects that disturb lead- based paint in homes, child care facilities, and schools built before 1978 must be certified by EPA and must follow specific work practices to prevent lead contamination.

This includes, but is not limited to: Contain the work area.
Minimize dust.
Clean up thoroughly.

Continued on next page.

Equal Housing Opportunity  Equal Opportunity Employer

Rev 1 06/15/20

Quick Quote NO.1706-909-37-4679 New Access Control Doors at SAHA Central Office

Contractors must provide to SAHA and tenants a copy of the EPA pamphlet

“Renovate Right: Important Lead Hazard Information for Families, Childcare Providers and Schools,” before the renovations start. Federal law requires this in housing, child- care facilities and schools built before 1978 and when renovating six square feet or more of painted surfaces in a room for interior projects or more than twenty square feet of painted surfaces for exterior projects. For a copy of this pamphlet go to:


  1. 23.1  Scope of Work is Attachment A.
  2. 23.2  Location of Property:

    San Antonio Housing Authority (SAHA) Central Office Building
    818 S. Flores
    San Antonio, TX 78204

  3. 23.3  WARRANTY: All services and goods provided pursuant to this solicitation and the resulting contract shall be covered by the most favorable commercial warranties given to any customer for same or similar supplies or services, but in any event such goods and services shall be warranted for at least a period of two (2) years.
  4. 23.4  OR EQUAL: Catalogs, brand names or manufacturer’s references where provided are descriptive only and indicate type and quality desired. Bids on brands of like nature and quality will be considered unless specified otherwise. If bidding other than the referenced manufacturer, brand or trade name, Bidder must provide a complete description of product offered, and illustrations and must be included in the bid submittal. Failure to include the above referenced data will require Contractor to furnish specified brand names, numbers, etc.
  5. 23.5  Acceptance by SAHA is required prior to payment. Acceptance will be based on adherence to the specifications, best industry practice and inspection by SAHA personnel.
  6. 23.6  Contractor shall supply all material, labor and equipment to complete the requirement of this solicitation unless otherwise specified in this solicitation.
  7. 23.7  Contractor shall dispose of all debris and trash offsite in accordance with all local, State and Federal laws and codes. At no time will Contractor discard any debris or trash into any SAHA refuse container.
  8. 23.8  Responses may be hand delivered to:

    San Antonio Housing Authority,
    Attn: Purchasers Name, Title,
    818 S. Flores, San Antonio, TX 78204
    Faxed to: Attn. Charles Bode at 210-477-6167 or
    Emailed to:

Equal Housing Opportunity  Equal Opportunity Employer

Rev 1 06/15/20

Quick Quote NO.1706-909-37-4679 New Access Control Doors at SAHA Central Office

Quote Fee Sheet
Quick Quote Closes on June 28, 2017 at 2:00 PM


State Law limits procurements using this method of solicitation to $50,000.00 or less. 1. Fee:

If the Contractor fails to list days to complete, the project must be completed in 10 days from notification of the date to begin work specified by SAHA.

  1. Additional Information: Enclose a one page summary of your company’s door fabrication and installation experience for access control door systems.
  2. Sub-Contractors: Proposer shall identify his sub-contractors if any: a)





Remove existing doors, repair, manufacture and install new doors and controls turnkey.

1 lot




Addendum #1 Addendum #2 Addendum #3

Acknowledge Receipt of Addenda

Date Date Date

Printed Name
E-mail address if available Phone

Date Company


Equal Housing Opportunity

 Equal Opportunity Employer

Rev 1 06/15/20

Quick Quote NO.1706-909-37-4679 New Access Control Doors at SAHA Central Office

Bidders Certification

By signing below, Bidder certifies that the following statements are true and correct:

  1. He/she has full authority to bind Bidder and that no member of Bidder’s organization is disbarred, suspended or otherwise prohibited from contracting with any federal, state or local agency;
  2. Items for which bids were provided herein will be delivered as specified in the bid,
  3. In performing this contract, the contractor(s) shall comply with any and all applicable federal, state or local laws including but not limited to: Occupational Safety & Health, Equal Employment Opportunity, Immigration and Naturalization, The Americans with Disabilities Act, State Tax and Insurance Law, and the Fair Housing Act.,
  4. Bidder agrees that this bid shall remain open and valid for at least a period of 90 days from the date of the Bid Opening and that this bid shall constitute an offer and if written notice of the acceptance of this bid is mailed, e-mailed, or delivered to the undersigned within ninety (90) days after the opening thereof, or at any time thereafter before this bid is withdrawn, the undersigned agrees to execute and deliver the products and/or services described herein. By signature hereon the bidder certifies he has the right and authority to bind the company.
  5. He/she has not given, offered to give, nor intends to give at any time hereafter any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant in connection with this bid,
  6. Bidder, nor the firm, corporation, partnership, or institution represented by the Bidder, or anyone acting for such firm, corporation or institution has violated the antitrust laws of the State of Texas or the Federal Antitrust laws, nor communicated directly or indirectly the bid made to any competitor or any other person engaged in such line of business,
  7. Bidder has not received compensation for participation in the preparation of the specifications for this solicitation, and
  8. Non-Collusive Affidavit: The undersigned party submitting this proposal hereby certifies that such bid is genuine and not collusive and that said bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any bidder or person, to put in a sham bid or to refrain from bidding, and has not in any manner, directly or indirectly sought by agreement or collusion, or communication or conference, with any person, to fix the bid price of affiant or of any other bidder, to fix overhead, profit or cost element of said bid price, or that of any other bidder or to secure any advantage against the SAHA or any person interested in the proposed contract; and that all statements in said bid are true.
  9. Child Support: Pursuant to Section 231.006 (d) of the Texas Family Code, regarding child support, the bidder certifies that the individual or business entity named in this bid is not ineligible to receive the specified payment and acknowledges that this contract may be terminated and payment may be withheld if this certification is inaccurate.
  10. Lobbying Prohibition: The Contractor agrees to comply with Section 1352 of Title 31, United States Code which prohibits the use of Federal appropriated funds to pay any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, and officer or employee of Congress, or an employee of a Member of Congress in connection with any of the following covered Federal actions: the awarding of any Federal contract; the making of any Federal grant; the making of any Federal loan; the entering into of any cooperative agreement; or the modification of any Federal contract, grant, loan, or cooperative agreement.

Submitted by:

Date: _____________


(Signature) (Business address)


(Printed name and title)



Equal Housing Opportunity  Equal Opportunity Employer

Rev 1 06/15/20

Quick Quote NO.1706-909-37-4679 New Access Control Doors at SAHA Central Office


ATTACHMENT A Scope of Work/Specifications

SAHA desires to have this Project done prior to July 18, 2017.

Section 087100 Door Hardware Part 3 – Execution Section 3.6 Door Hardware Schedule of the specifications indicates the following items to be supplied by others is hereby changed to be included as SAHA is looking for a “turnkey” solution so bidders shall include these items in and their associated installation costs in their proposed cost if they are required to make the system fully operational.

The doors are controlled by a WinDSX access system (Version 3.7.52) which are not integrated into the existing emergency response systems. Emergency

fire and burglar alarm monitoring are provided as a separate service by Tyco Integrated Security. The Companies that have worked on the access controls are Integrated Technologies Group (ITG) and RX Technology.


Equal Housing Opportunity  Equal Opportunity Employer

Rev 1 06/15/20





JUNE 2017